Office of the City Clerk

The Office of the City Clerk is a service department within the municipal government upon which the City Council, City departments, and the general public rely for information regarding the operations and legislative history of the City.

The Clerk’s office is responsible for facilitating the conduct of business by the City Council and fulfilling legal requirements as set forth by the Government Code and Hollister Municipal Code. The City Clerk is the local elections official and administers campaign and financial disclosure laws in accordance with the Political Reform Act and the California Elections Code. The office is responsible for the preparation of City Council agendas and minutes and maintains a true record of all proceedings of the City Council. Additional duties include:

• Maintains custody of the City Seal
• Administers oaths of office
• Ensures compliance with the Brown Act (open meeting laws)
• Oversees publication of legal notices pursuant to state law
• Maintains the Municipal Code
• Accepts subpoenas on behalf of the City
• Manages Special Events Permits
• Administers the City’s records management program
• Accepts and responds to most public records requests in accordance with the California Public Records Act
• Accepts claims against the City
• Coordinates the appointment process for Advisory Commissions
• Serves as the City’s filing official for the Fair Political Practices Commission

Records Manager
The City Clerk's Office oversees the preservation and protection of the public record. By statute, the City Clerk's Office is required to maintain the minutes, ordinances, and resolutions adopted by the legislative body, and the City Clerk’s office ensures that other municipal records are readily accessible to the public. The public record, under the conservatorship of the City Clerk's Office, provides fundamental integrity to the structure of our democracy. To request public records, please complete and submit your request online. You may also email or call us at (831)636-4300, option 5, for assistance with your records request.

• Resolutions, Ordinances and Minutes
  • Laserfiche Weblink Portal
• Council meeting agendas, packets, and videos
  • Council Meeting Agendas, Packets and Videos
• Statement of Economic Interests (SEI) Form 700 filings
  • Statement of Economic Interests (SEI)
• Campaign Finance Disclosure filings
  • Campaign Finance Disclosure

Senate Bill 272 Enterprise System

Approved on October 11, 2015, SB 272 adds a section to the California Public Records Act requiring local agencies to create a catalog of Enterprise Systems with annual updates.